Are you going on holiday? Don’t make a bad impression with an incorrect out-of-office reply - make a great impression on your clients and colleagues with your perfect English!
These are some mistakes I have seen:
I’m off returning June 20. This one is ok. It’s very short, but I would say I’m out of the office, returning June 20.
For urgent matters, please drop a message on my cellphone. Hmm. Do you mean please leave me a message? Or please send me a text? Probably you’d prefer a text to people calling you on holiday. I’d say: For urgent matters, please text me on….
I’m travelling and attending meetings this next days. Again, it’s not a big error, but it should be I’m travelling and attending meetings over the next few days.
I will answer you when I will be back. This should be I’ll answer you when I’m back.
For urgency, please contact Joan Smith. Again, not a big mistake, but it should be For anything urgent, please contact Joan Smith.
I’m out of the office until 2nd January 2016. I think you need to update your dates!
So here are some complete out-of-office replies you can use for your summer holiday:
Level 1 (you can use this one if you are travelling for work or in training or just away but still checking in):
I’m out of the office with limited access to my emails. I will get back to you as soon as I can.
Level 2 (I’m still available for emergencies and I will read my emails at some point):
I’m out of the office, returning on 3 August. I will answer you when I get back. For urgent matters, please text me on 0612345677.
Level 3 (I’m on holiday and I’m not going to do any work. Also I won’t ever read your mail):
I’m out of the office from 17 July - 3 August. Your email will not be read. For urgent matters, please call John Smith on 012345676.
I suggest you now put your automatic reply onto level 3 and go and enjoy your summer holiday.
My blog has changed! If you're looking for my English-practice exercises, they're all still here, just look in the archives.
Catherine: blogging about learning, language, culture, France and more...